How to renew a member's seat booking

When a member pays for another month, renew their booking to move its end date forward and record the payment.

Who can do thisOwner, Org admin, Moderator by default, or any staff role given Assignments → Assign / renew / edit in Settings → Staff role permissions.

When you can renew

Renew shows for bookings that are Expiring soon or Expired. On seat cards these show in orange and red.

Steps

1. In the left menu, click Assignments.
2. Search for the member by name or email.
3. Click the ⋮ menu in the booking's row, then Renew Assignment.

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1. 1SearchFind the member
2. 2Valid UntilWhen each booking ends
3. 3⋮ menuRenew, edit or remove

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1. 1Renew AssignmentShown when a booking is expiring or expired
2. 2Edit AssignmentChange dates or price instead

4. In Renew Assignment, check the member, seat and slot at the top, and how many days are left.
5. Set the New Expiry Date. It starts at one month after the current end date.
6. Check the Payment Amount (₹). Librarify suggests the usual price.
7. Choose the Payment Method: Cash, UPI, Bank Transfer, Offline, Stripe or Razorpay.
8. Optional: add Notes.
9. Keep Generate Receipt ticked to create a receipt now, then click Renew Assignment.

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1. 1ValidityDays left on the current booking
2. 2New Expiry DateOne month later by default
3. 3Payment Amount (₹)Suggested from the price
4. 4Payment MethodHow they paid
5. 5Generate ReceiptCreates the receipt now

Renew from a seat card

On Seats, click the member's booked slot on the seat card. In the booking that opens, click Renew. See How to change a booking.

What happens next

• The booking's end date moves to the new expiry date and its status goes back to Active.
• If Generate Receipt was ticked, a receipt for the payment is created. Find it on Receipts.

Related guides

• How to change a booking
• How to assign a seat slot to a member
• How to view, download and manage receipts