How to assign a seat slot to a member

Book a member into a seat for one or more time slots (shifts), from a start date to an end date.

Who can do thisOwner, Org admin, Moderator by default, or any staff role given Assignments → Assign / renew / edit in Settings → Staff role permissions.

Before you start

• The member must already be added to your library. You'll need their email address. See How to add members.
• The seat and your slots must exist. See How to create seats.

Steps

1. Open Seats in the left menu.
2. Find the seat. Each card shows its slots with an icon and the hours, such as 18-22. Lighter icons are Available, filled icons are Booked.
3. Click a free slot.

Click a free slot A lighter seat icon means the slot is available.

4. In Book Seat, check the selected slot. Click more slots to book several at once. Slots that overlap can't be selected together.
5. Enter the member's Email.
6. Set the Start Date and End Date. Librarify shows the Number of Days.
7. Check Price Paid (₹). Leave it empty to use the seat's normal price. Whole rupees only.
8. Keep Generate Receipt ticked to create a receipt now.
9. Click Book Seat.

12345

1. 1SlotsPick one or more that don't overlap
2. 2EmailThe member's email in your library
3. 3Subscription PeriodStart and end dates
4. 4Price Paid (₹)Leave empty for the normal price
5. 5Generate ReceiptCreates a receipt straight away

What happens next

• You see "Seat assigned successfully!" and the slot shows as booked on the seat card.
• If Generate Receipt was ticked, the receipt is created and opens for you. You'll find it later on Receipts.
• To give a discount with a coupon, untick Generate Receipt and create the receipt afterwards, where you can apply the code.
• The member is notified by email or WhatsApp, depending on your library's notification settings.
• As the end date gets close, the card marks the booking Expiring soon (orange), then Expired (red).

If something goes wrong

Message	What to do
User with email … not found in this organization	Add the member to your library first, then try again.
This seat is already booked for the selected time range (or another "already booked" / "overlap" message)	Pick another slot or seat, or change the dates.
Please select both start and end dates	Fill in Start Date and End Date.

Related guides

• How to book a member into several slots at once
• How to renew a member's seat booking
• How to create seats
• How to view, download and manage receipts